Privacy Policy

BC Financial Search Ltd is the controller of the personal information described in this policy. This means we are responsible for deciding how and why your personal information is used.

We may collect personal information when:

• you contact us through our website, by email, telephone, LinkedIn or other professional networking platforms;
• you submit an enquiry or ask us to contact you;
• you provide your CV, LinkedIn profile or other professional information;
• clients discuss vacancies, hiring requirements or recruitment processes with us;
• we receive information from referrals, job boards, recruitment platforms, company websites, professional contacts or other publicly available business sources.

Examples of the information we may collect include your name, contact details, CV, employment history, education, qualifications, LinkedIn profile, salary or package details, notice period, location, working preferences, career preferences, interview notes, role suitability, correspondence and permission to share details with clients.

For clients and business contacts, we may collect your name, job title, company, work contact details, hiring requirements, meeting notes, correspondence, terms agreed, invoice details and information relating to queries, complaints or claims.

For website users, we may collect enquiry details, website usage information, IP addresses and cookie or analytics information where used.

We use personal information to:

• provide recruitment and search services;
• respond to enquiries and requests;
• discuss career opportunities with candidates;
• support clients with hiring requirements;
• identify, assess and introduce suitable candidates to clients;
• arrange interviews, feedback, offers and recruitment processes;
• send relevant business updates, market information or opportunity updates;
• keep business, tax and accounting records;
• deal with queries, complaints or claims; and
• comply with legal and regulatory obligations.

Under UK data protection law, we rely on the following lawful bases:

• Legitimate interests — to provide recruitment services, manage client and candidate relationships, discuss relevant opportunities, maintain accurate records and develop our business in a way that does not unfairly override your rights.
• Contract — where processing is necessary to enter into or carry out a contract with a client, supplier or business contact.
• Legal obligation — where processing is needed to comply with legal, tax, accounting or regulatory obligations.
• Consent — where you have given clear permission, for example for certain marketing communications or where we ask for permission to share specific information.

We will not share a candidate's CV or profile with a client or prospective employer for a specific opportunity without the candidate's permission.

We store personal information securely using appropriate technical and organisational measures. This may include secure cloud systems, business email, recruitment CRM software, password protection, multi-factor authentication and access controls.

We do not normally collect special category information such as health information, racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic information, biometric information, sex life information or sexual orientation information. If you voluntarily provide this type of information, we will only use it where relevant and necessary for the recruitment process or where required by law.

We may share personal information with:

• clients, prospective employers and hiring organisations where this is necessary to provide recruitment services and the candidate has given permission for a specific role;
• business software, CRM, website, email, cloud, IT, accounting, payment and analytics providers that support our business operations;
• accountants, legal advisers, insurers, brokers, professional consultants and other advisers where needed;
• previous employers or referees where relevant and appropriate; and
• organisations we are legally required to share information with.

We do not share personal information with external third parties for their own direct marketing purposes.

Some of our software and cloud service providers may process or store personal information outside the UK. Where this happens, we rely on appropriate safeguards used by those providers.

We keep personal information only for as long as necessary for the purpose for which it was collected. Our usual approach is:

• active candidate records are kept while we are actively working with the candidate;
• candidate records are reviewed after 3 years from last meaningful contact;
• candidate CVs or profiles sent to a client may be kept for up to 6 years after last activity where needed for contract, fee dispute or claim purposes;
• client terms, invoices, payment and accounting records are usually kept for 6 years;
• website enquiries that do not become active are reviewed or deleted after 12 months;
• marketing opt-outs or do-not-contact records are kept for as long as needed to make sure we do not contact the person again.

You have rights under data protection law, including the right to ask for a copy of your personal information, ask us to correct inaccurate information, ask us to delete information where applicable, ask us to restrict processing, object to processing, ask for information to be transferred where applicable, and withdraw consent where we rely on consent.

The right to object applies at any time where we use your personal information for direct marketing. To make a request, please contact [email protected]. We will respond without undue delay and usually within one month.

Cookies are small text files placed on your device to collect standard internet log information and visitor behaviour information. When you visit our website, we may collect information automatically through cookies or similar technology.

We may use cookies to make the website work, understand how people use the website and improve our services. You can usually manage or disable cookies through your browser settings or through any cookie settings tool shown on our website.

If you have any questions about this policy, want to make a data protection request, or no longer wish to receive communications from us, please contact:

If you have concerns about how we use your personal information, please contact us first. You can also complain to the Information Commissioner's Office.